Call back

Payroll and HR management

Payroll outsourcing in Ukraine for LLCs and sole proprietors (FOPs) with employees: salaries, payroll taxes, the single social contribution (SSC), HR records and employer reporting. You approve the amounts and sign the orders; we do the rest every month, on time, with a payslip for every employee.

Salaries and HR together or separately — in Kyiv and across Ukraine.

For whom

LLCs

FOP employers

Non-profits

Format

Payroll, HR or both

What our payroll service covers

✓

Salaries and advances

Fixed pay, hourly pay, bonuses and allowances, based on timesheets.

✓

Vacation and sick pay

Average-earnings calculations and employer-paid sick days.

✓

Taxes on pay

Personal income tax, military levy and SSC — amounts and deadlines.

✓

Payslips

Every employee sees how their pay is calculated.

✓

Terminations

Final settlement and compensation for unused vacation.

✓

Payment orders

Pay sheets and tax payments ready to send.

Employer reporting in Ukraine

Every employer files a combined employer return with the State Tax Service: income paid, personal income tax, military levy and SSC (Article 51.1 of the Tax Code). LLCs file it monthly; sole proprietors with employees file it quarterly. We prepare it together with your other reports, so the figures match your books. See also financial and tax reporting.

HR records we keep

Hiring and termination

Employment contracts, orders and the mandatory notice to the tax office before an employee starts.

Leave and transfers

Vacation schedules, leave and transfer orders, changes to working conditions.

Staffing and timesheets

Staffing table, working-time records, shift schedules.

Personnel files

Personal cards, applications and copies of employee documents.

Ukrainian law requires the final settlement to be paid on the day of termination (Labor Code, Art. 116); a delay costs the employer the employee’s average pay, for up to six months (Art. 117). No one may start work before the tax office is notified (Art. 24). We track both. Military registration is kept by a designated person at your company; we advise on it and help prepare the documents as a separate service.

How we work each month

Data

Timesheets, staff changes, bonuses

→

Calculation

Pay, taxes, SSC

→

Approval

You check the amounts

→

Payment

Pay sheets, payment orders, payslips

Personal data protection

Salaries and HR records mean your employees’ personal data, so we sign a confidentiality agreement with every client. Documents travel through secure channels, and only the accountants assigned to your company can access them.

Cost

The price depends on headcount, how many hires, terminations and leaves you have each month, how complex the pay is, and whether you need payroll, HR or both.

An exact quote once we know your team

Tell us how many employees you have, how often people join, take leave or leave, and how they are paid: fixed salary, hourly or with bonuses. We quote before any work starts, with no hidden fees — for payroll, HR or both.

Send a request

Frequently asked questions

Can we outsource payroll only, or HR only?

Yes. You can hand over salaries, HR records or both. If your own accountant handles salaries, we agree how HR changes such as hires, leave and terminations reach them, so pay always matches the signed orders and every employee gets the right amount.

Do you calculate payroll taxes and SSC?

Yes. We calculate personal income tax, military levy and SSC, prepare the payments and remind you of the deadlines. Taxes are withheld when salaries are paid, so the payment orders are ready together with the pay sheet. You just check the amounts and send the payments.

Do you work with sole proprietors who have employees?

Yes. A FOP employer files the employer return quarterly and pays taxes for employees separately from their own. We can handle salaries and HR, or your full bookkeeping, so your own reporting and your employer reporting stay consistent. We can file your personal FOP returns too.

Do you keep military registration records?

No. Under Ukrainian law, military registration is kept by a designated person at your company. We advise on it and help prepare the documents, so that person knows what to do and when. This is a separate service, not part of payroll and HR.

How is employee data protected?

We sign a confidentiality agreement with every client and handle personal data in line with Ukrainian law. Documents travel through secure channels, and only the accountants assigned to your company can access them. Employee data is used only for payroll and HR.

Who files the employer return for staff?

We do. We prepare and file the combined return for income paid, personal income tax, military levy and SSC, and track the acceptance receipts. LLCs file it monthly, FOP employers quarterly. It is signed with an electronic signature; we agree how at the start.

How much does payroll outsourcing cost?

We quote once we know your team, before any work starts and with no hidden fees. The price depends on headcount, how many hires, leaves and terminations you have each month, how complex the pay is (hourly, bonuses, shifts), and whether you need payroll, HR or both.

Hand over payroll and HR

Send a request: we’ll look at your team and take over payroll and HR from next month.

Send a request · Comprehensive bookkeeping · Financial and tax reporting

Ask a question / Order the service

Our services

Contacts